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Executive Assistant

  • PA/Secretarial
  • Jersey
  • Contract
  • Full Time
  • 33738

Description

Postholder will provide admin and executive support and act as first point of contact for Directors.  He/she will undertake diary management, arranging and co-ordinate meetings, travel and events; process invoices and credit card transactions; maintain calendars, schedule, plan and organise logistics for meetings/events; prepare and distribute presentations, reports, documents and correspondence; review operating practices and implement improvements where necessary; manage business development activities including contacting clients, creating itineraries and researching for confirmed meetings; ensure CRM system and electronic filing system accurate; act as focal point between internal and external stakeholders; coordinate project-based work; comply and process expenses for Directors; monitor client hospitality, staff entertainment, travel and marketing for budget management; support team with time recording; help direct manage and build stakeholder relationships; maintain Business Development contact list; ensure deadlines achieved for Funds Services service line; updating structure charts and processing new starters/leavers; support with set up of team meetings; support reception team and operations; maintain highest standards of confidentiality.

Candidate will have experience in similar role with exposure to high level/senior/executive projects; ability to work under pressure and to tight deadlines; “can do” attitude; self motivated and highly professional, with ability to take on responsibility and proactively find solutions to suit all parties; ability to anticipate needs, managing workload independently with little supervision and achieving goals and meeting timelines; understanding of and enthusiasm for supporting professional business development activities; good knowledge of MS Office, internet and email systems; excellent relationship building, organisational, communication, networking and planning skills; outstanding attention to detail and accuracy.

RECRUITMENT CONTACT

For more details contact Eleanor Lock

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Executive Assistant

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