Company Secretary - Senior Administrator 6 month FTC

The main duties of this role will include but not be limited to the following:
- Coordination of board meetings for CFAJ and its underlying clients (quarterly and ad hoc).
- Preparation of meeting agendas for review and circulation to the directors.
- Collation of board reports with interaction from external and internal parties such as fund managers.
- Preparation of meeting packs for review and circulation to directors.
- Maintaining central meeting logs, registers and corporate files (digital and physical) of the clients serviced.
- Attend board meetings to take minutes/notes and action items to circulate them to the directors within 10 business days of a board meeting.
- Follow up on any action items from prior and current meetings to provide updates/resolution to the directors in a timely manner. 
- Assist with the monitoring of emails into various group emails.
- Liaise with external legal parties and stakeholders with new/updated agreements that require director input/approval.
- Assist with regulatory audits of the Manager’s/Funds administered and the collation of audit requests.

- Perform ad-hoc tasks as directed by the Co-Sec managers.